Frequently Asked Questions
Please see below a list of commonly asked questions about the 3rd Indigenous Cardiovascular Health Conference. If you can't find the answer to your question here, please don't hesitate to contact firstname.lastname@example.org.
Registration and Attendance
What are the registration fees?
The fees are available to view on the registration page.
What is included in my registration fee?
The full registration fee will include attendance at the full Conference Program from 12th - 13th June 2019 as well as a ticket to the Gala Dinner.
One-Day registration passes will also be available.
How can I reserve a hotel room and what rates are available?
We are pleased to advise we have secured accommodation onsite at the InterContinental Wellington as well as the Ibis Wellington and Rydges Wellington which are within walking distance. You can book accommodation at delegate rates via the link on our accommodation page.
How can I register onsite?
If you are unable to register prior to ICH 2019, you can register onsite at the Registration Desk. Please note, payment will be required at this time via a credit card or cash (in New Zealand currency only).
I want to cancel my registration, can I get a refund?
All cancellations must be received in writing so please email email@example.com. Cancellation notice received prior to 24 May 2019 will be eligible for a refund, less a NZD$75 administration fee. Cancellations after this date are non-refundable, however you are able to transfer your registration to another person.
I only want to attend one session, can I get a session pass?
Individuals wanting to attend one session must register for a Day Registration for that day, unregistered attendees will not be allowed access to sessions or other Conference events.
I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?
Upon full payment of the Conference registration fees, you request an invitation letter by emailing firstname.lastname@example.org. Invitation letters will not be supplied to unpaid or unregistered participants, and we reserve the right to refuse to provide invitation letters for attendees. Please note that we do not give any further support or advice about the visa application process. Obtaining a visa remains the sole responsibility of the participant.
My partner would like to come, but not to the conference sessions. Is there a partner registration?
No there is no partner registration. However, you will be able to purchase tickets for them to attend the Conference Dinner.
Will I receive a Certificate of Attendance?
Yes, a Certificate of Attendance can be requested after the Conference and will be emailed to you.
What services are available for special requirements and requests?
We encourage persons with disabilities to participate in the program and social activities. Please contact email@example.com to request services or other accommodations for any special needs or note these on your registration form. If you have dietary preferences, please be sure to mark those on the space provided on the registration form when you register.
When is the abstract submission deadline?
Abstract submissions are currently closed and were due Monday 11 March 2019
When will I know if my abstract has been accepted?
Authors will be advised mid-April 2019 via email.
My abstract has been accepted but I can not attend, what do I do?
The presentation can be delivered by another named author, this author must have been included on the original abstract submission. Please email firstname.lastname@example.org to advise of any change of presenter.
I submitted an abstract but the data has changed or is not available, what do I do?
Please email email@example.com to advise you will need to withdraw or update your abstract.
When will the abstracts be published?
Abstracts will be made available electronically, via the Conference app, shortly before the Conference and will be published in a special edition of Heart, Lung and Circulation.
Invited Speaker and Accepted Abstract Speakers
What are the abstract requirements for Invited Speakers?
All invited speakers are required to submit a short abstract for inclusion in the electronic abstract supplement. Please submit your abstract in word using the abstract template to firstname.lastname@example.org by 1 March 2019.
Is there a powerpoint template I should be using?
No, you can use your own template however please ensure it us formatted to a 16:9 ratio.
Where do I take my presentation at the Meeting?
There will be a Speaker Preparation Room available for you to finalise and load your presentation. Please ensure you deliver your presentation to the technicians in the Speaker Preparation Room at least 1 hour prior to your session. The location and opening times for this room will be advised closer to the time of the Conference.